Nineteen tightly integrated modules across six functional areas — covering the full breeding cycle, the full back office, and everything in between. No bolt-ons, no double entry, no per-user fees.
A seven-stage nomination pipeline that mirrors the conversation a stud actually has with an owner — from the first enquiry to the live foal report. Contracts, e-signatures, and templated emails are part of it, not bolt-ons.
A covering calendar with proper arrival and departure logic, configurable gestation, foal vaccination schedules, and pregnancy-loss handling that keeps your records clean and complete.
Batch, client, horse, and partnership invoicing — built for the specific situations that come up at a stud. Multi-currency with daily exchange-rate automation. Partnerships handled automatically. Board and livery billed in advance or in arrears. VAT codes that line up with Xero. Sage Line 50 and Sage One exports that load first time.
Multi-generation lineage records with automated type classification and bulletproof linkages between records. Your data stays separate from every other stud — guaranteed. Exports compatible with the General Stud Book.
Farm-wide vaccination schedules with adaptive logic — pregnancy vaccinations auto-correct on loss, foal schedules start from birth, and overdue alerts don't fire when they shouldn't.
Horse-audit PDFs that hold up in a partnership review. Real-time admin dashboards. Live session tracking. The information is there when the accountant, the owner, or HMRC asks.
Yard staff and vets work where the horses are — at the crush, in the foaling box, at the gate, often without signal. StableSide is the Stablemate companion app, built for the people doing the actual work.
Live at app.stableside.io — works on any phone or tablet (iPhone, Android, iPad), installs straight from the web, no App Store account needed. Included on every plan, with no per-user fee. See the full StableSide page →
The six workflows above are the marketing highlights. Here's the complete module catalog — organized the way you'll see it once you log in.
Master registry covering every horse from foal to retirement. Sex, breed, markings, microchip, passport, owner history, departure paths — all linked, all auditable. Departed horses stay searchable for a window you set, read-only, with a single field to re-arrive them.
Multi-generation pedigree records with verified type classification across the database. Exports compatible with the General Stud Book.
Calendar across the yard, office, and visiting professionals. Configurable views, colour-coded by activity, accessible from any device.
Seven-stage enquiry-to-foaling workflow with contract templates, electronic signatures, and templated owner emails on every event — booking, scan, cover, foaling, vaccination.
Configurable contract templates with digital stud signatures, online cover certificates, automatic PDF generation, and covering calendar integration.
Covering notifications in the official Weatherbys Covering Service Interface File format, generated from your own coverings and validated before download. Covering certificate checklist, and season coverings by stallion on your own letterhead.
Vaccination scheduling (EHV, Rotavirus, Flu/Tet, Lawsonia, Strangles, EHV for horses in training) with foal-from-birth tracking and pregnancy-loss auto-correction. Stud or livery vaccination profile per operation. Schedule-driven configuration per stud. Clinical record tracking via the StableSide companion app at the crush. US AAEP and Coggins compliance ship Q1 2027.
Batch, client, horse, and partnership invoicing with proper subtotals, discount tracking, and tax-code handling. Multi-currency with daily exchange-rate automation. Direct Xero integration; Sage Line 50 and Sage One exports.
Membership tiers with automated period charges, livery packages billed in advance or arrears with proration set to your policy, client-level service charges beyond the horse, separate membership invoicing, and membership compliance reporting.
Master client database with linked horses, contact details, communication history, and selective invoicing controls per client.
Multi-owner accounting with auto-split invoicing, automatic partnership detection, per-share calculations, and full audit trail.
Horse-audit PDFs, departure audit reports, owner reports, real-time admin dashboards, login analytics, audit logs on privileged actions, and force-close session controls. Custom report development on the Professional plan.
Bulk data entry and mass-update tools. Handles end-of-season closeouts, fee uplifts, vaccination updates, and migration tasks.
Selective client invoicing controls, communication logs, and quick-lookup tools for the questions clients ask before the bill arrives.
Configuration, security groups, user management, audit trails, force-close session controls, and a built-in feedback widget with live screenshots for issue reporting.
Yard and location mapping, off-site mare movement tracking (the mare goes to a foster yard, the system follows), and a directory of vets, farriers, transport, and consultants.
Sales, keep, training, and show events tied to your operational calendar and the relevant horse records.
Frozen semen inventory with stock movements, batch tracking, and artificial insemination session records.
Donor and recipient mare tracking, synchronisation scheduling, and ET workflow management end to end.
The platform has grown for thirty years and continues to evolve. New modules ship every quarter based on what customers actually need.
Stablemate runs on the Amazon Cloud with each customer in their own dedicated database. Automated 12-hourly backups to offsite storage. Threat-protected. Monitored. Maintained by the same team who writes the code.
Each stud gets its own isolated database. Nothing shared with any other operation — your records are entirely separate.
Automated 12-hourly backups to secure offsite storage. Restore-tested. Stored in a different location from the running system.
Data hosted in the region closest to your operation — Europe, US, or Asia Pacific. UK-specific hosting available on the Professional plan.
Bank-grade login security. Automatic blocking of suspicious access attempts. Full audit logs on every administrative action.
Migration process proven on ten recent customer moves. Data quality checks at every step. No records lost, no broken connections, no surprises on go-live.
100% web-based since 2024. Works from any modern browser, on any device, in the office or the yard.
A 30-minute walkthrough with the founder. We'll set up a sandbox with a sample of your records and show you the exact workflows you'd use day-to-day.
